---
title: "Welcome desk"
description: "On the event day, look up a guest's table in seconds and seat walk-ins."
canonical: https://app.ueventi.com/docs/en/articles/welcome-desk
last_updated: 2026-10-14
language: en
collection: "Planning tools"
---

# Welcome desk

On the event day, look up a guest's table in seconds and seat walk-ins.

All collections: [Planning tools](https://app.ueventi.com/docs/en/planning-tools)

The **Welcome desk** is made for the entrance on the event day. Open **Seating** and click **Welcome desk**.

1. Type the guest's name under **Guest name**.
2. Tell them their **Table**.
3. If they don't have a table yet, choose one from the list. You'll see how many seats are free at each table.

## When things don't match

- Can't find the name? Click **Ask AI to find them**.
- No table with enough room? Click **Ask AI where to seat**. It may suggest moving a few guests first.
- Someone not on the list? Click **Seat as walk-in**, enter their name and phone with the country code, and click **Add and seat**.

## Related articles

- [Plan your seating](https://app.ueventi.com/docs/en/articles/seating-chart.md): Add tables, drag guests onto them, or let auto-seat do the work.
- [Transportation and rides](https://app.ueventi.com/docs/en/articles/transportation.md): Ask guests if they need a ride or can offer one, then connect them.
- [Track your budget](https://app.ueventi.com/docs/en/articles/budget.md): Compare planned and actual spending for every expense.
- [Log gifts and send thank-yous](https://app.ueventi.com/docs/en/articles/gifts.md): Keep track of cash gifts and who you've thanked.